5 Ways on How to Export Excel to PDF on Mac and Windows


• Filed to: Create PDF

One of the most popular software for editing and creating spreadsheets on both the Mac and the PC among other platforms is without a doubt MS Excel. However, at most times you will need to make your spreadsheet files more easily accessible to other people that don't have the software. That's why knowing how you can export Excel to PDF on the Mac and the Windows operating platforms is a crucial skill you must have at your disposal. That's why we've created this simple and easy tutorial with 4 methods of how to export Excel to PDF on the Mac and Windows operating platforms.

Method 1: Export Excel to PDF Using PDFelement Pro

To export Excel to PDF files, you can use PDFelement Pro to do this conversion. This PDF converter will help you to export Excel as PDF and other file formats. You can also convert PDF to Word, Excel, PPT, EPUB and more formats in a high quality. Advanced OCR tool allows you to convert and edit scanned PDF files in a few simple steps. Here are the steps for you to know how to export Excel to PDF on Mac and Windows

Steps 1. Open Excel File on PDFelement Pro

Install this Excel to PDF Converter on your computer and launch it, click "Open File" or "Create PDF" to open the Excel file you want to convert.

excel to pdf

Steps 2. Edit Excel File before Export

When the file loaded to this Excel to PDF converter, you can edit it with different tools. There are numbers of edit tools you can choose, such as edit text, add image, add link, add watermark, add signature and so on. Not only this software can export Excel to PDF, but also provides editing, converting, securing features.

export excel to pdf

Steps 3. Export Excel to PDF

To export Excel to PDF file, you need to click on the "File" button in the upper left corner and go to the main interface. Click "Save As" to choose a folder to export Excel file to PDF file, rename the file and then you can find the PDF file on your folder.

Save Excel as PDF

Method 2: Save Excel as PDF via Using Excel on Mac

Step 1. Make a Selection

If you are familiar with Excel, you can solve the problem of how to export Excel to PDF on Mac easily. While this is not necessary, the first thing you should do after opening your spreadsheet in Excel for the Mac is to make a selection of what you want to save as PDF. If you don't do so, your whole spreadsheet will be saved as PDF, which is also okay.

export excel to pdf on mac

Step 2. Export Excel File to PDF

After you've made your selection, go to the drop-down menu of the "File" tab on your Excel for the Mac. Then simply select the "Save As" option. A new window will appear. From it, make sure to choose the "PDF" option from the variety of different formats presented in the drop-down menu. Then all you have to do is click "Save" and you will export Excel sheet to PDF.

export excel to pdf on mac

Method 3: Export Excel to PDF Using Excel for Windows

There are multiple versions of the MS Excel software available for the Windows platform. However, if you have a version that is 2010 or above, you should be easily able to export Excel spreadsheets as PDFs. In order to do so, we've listed the needed steps below.

Step 1. Open the Excel File and Make a Selection

The first thing you should do is open your Excel file. While not necessary to make a selection, it is highly recommended to do so once you open the file. Then you can go to export your file as PDF.

export excel to pdf on windows

Step 2. Export the Excel file as PDF

To export your Excel file into a PDF, you should head to the "File" Tab in the upper left corner of your Excel screen. Once you do so, you will be prompted with multiple options. Make sure that you choose the "Export" option from the new menu. After that you need to click on the "Create PDF/XPS Document". Once this is done, a new window will appear that prompts you to save your file as PDF. Furthermore, make sure that the file is optimized for standard use. Then all you have to do is click the Publish option.

save excel to pdf win

Method 4: Export Excel to PDF Online

One of the best ways to export an Excel file to PDF is via the use of an online Excel to PDF converter. There are a number of different converters available online, but one of the best ones is without a doubt the HiPDF online converter. Here's what you need to do in order to export your Excel spreadsheets to PDFs with this software.

Step 1. Upload your Files

In order to upload your files into the HiPDF converter you have to either select the Excel file via the button, upload it via Dropbox, Google Drive, One Drive or drag and drop it in the selected field.

export excel to pdf online

Step 2. Start Conversion

Once you've uploaded your file, the software will immediately convert it and will prompt you with a new window from where you can download your file. Simply click "Download" to export your Excel file and you will be good to go.


Ivan Cook

chief Editor

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