How to Markup a PDF Document on Mac and Windows


• Filed to: Edit PDF

Do you need to mark up a PDF file?
Do you know how to mark up a PDF?

Many of us encounter such cases when we need to markup, annotate or comment on PDF documents. No worry! Here are some useful tips on how to markup a PDF file on Mac or Windows easily and quickly.

Part 1: How to Markup PDF on Mac

Marking up a PDF on Mac is relativity simple with the correct tools. Here, we would like to introduce you to an easy-to-use and professional PDFelement Pro tool, which can easily help you markup a PDF on your Mac operating system. Below is the detailed information about how to markup a PDF document by using PDFelement Pro markup program.

Step 1. Import PDF File to the Program

After download and launch this Mac PDF markup tool, click on the 'Open' button to import your PDF file to the program.

open pdf

Step 2. Markup PDF

There are a number of PDF markup tools that you can choose from the 'Markup' tab. It contains highlights, underlines, strikethrough and radio buttons to add notes to the text that you have highlighted.

highlight pdf 01

Step 3. Highlight PDF

You can click on the 'Highlight' button and select any texts in PDF to highlight the texts. To Markup PDF files, you can use these PDF annotator tools to highlight the text you wish to mark up.

highlight pdf 01

Step 4. Add Sticky Notes or Text Boxes

You can also add a note for yourself or the reader to understand what you have done and why. Click on the 'Stick Note' button; you can put notes anywhere you desire to click pages. You can even change their colors on the light menu window.

comment tools

Step 5. Add Freehand Drawing to PDF

When you want to use these drawing tools, you can click on the 'Shapes.' Drawing markup is a great way to direct the reader to the area that you have marked up without cluttering your paper. The drawing tools allow you to draw Arrow, Rectangle, Polygon, Line, Connected Lines, Oval, Squiggly Line, and more direct to text, along with different shapes that you can add to the markup. It also allows you to add freehand drawing.

comment shapes

Video on How to Markup PDF with PDFelement Pro

Part 2: How to Markup PDF Document on Windows

If you need to markup PDF documents on your Windows, PDFelement Pro can do it well. This Windows PDF markup tool comes with various useful annotation tools, including Highlight, Underline, Strikethrough and Sticky note, etc. Also, it can do freehand drawing and let you make the note box in different shapes. Let's see how it works:

Easy Steps to Markup PDF Document on Windows using PDFelement Pro

1. For highlighting PDF text, click on the 'Highlight' and select any part of PDF text to highlight this part. If needed, you can use the same method for underlining or strikethrough.

2. For adding a sticky note, go to the 'Comment' tab and click the 'Note' button. Next, click the PDF text where you want to add a note, a pop-up text box will appear. Now you can input notes or comments to the text box.

3. For drawing markups, go to the 'Drawing Markups' section; you will see several drawing markup options like Line, Arrow, Cloud, etc. Or you can use the 'Pencil' tool to draw a shape you like. Click one of the options and click anywhere in the PDF file, then move the mouse to start drawing. After that, click the drawing, you will get a pop-up text box. Now type your text in the box.

comment win

Part 3: Top 5 Other PDF Markup Software

1. Preview

Preview is a free PDF markup tool for Mac users. It allows you to view PDF documents on Mac and provides you with basic editing tools to add notes, highlight or copy texts in a PDF file, which allows you to markup PDF with easy.

Support OS: Mac

Price: Free


Download Preview >>

2. Skim

Skim is software for PDF markup on Mac. It helps you to read and markup PDF. You can add or edit notes and highlight important texts in a PDF. If your file is saved in the wrong extension, Skim can also open it correctly.

Support OS: Mac

Price: Free


Download Skim >>

3.Foxit Reader

Foxit Reader is a Windows PDF markup tool. You can use Foxit Reader to view PDF and markup PDF files. And even secure text, add multimedia levels, and run JavaScript for PDF files.

Support OS: Windows

Price: Free, Pro $129


Download Preview >>

4. PDF-XChange

PDF-XChange is another PDF markup software for Windows. It lets you view PDF easily and provides you with features including PDF markup, text extraction, pages and images exporting, and more.

Support OS: Windows

Price: Free, Pro $34.5

pdf-x change

Download PDF-XChange >>

5. Adobe Acrobat

Adobe Acrobat Reader is a free PDF viewing tool for Mac and Windows that is integrating with commenting functions. But if you want features of editing, creating and more, you have to upgrade to the paid version ($299).

Support OS: Mac/Windows

Price: Free, Pro $229

adobe reader

Download Adobe Acrobat >>

Part 4: Choose the Best PDF Markup Software

Choose the Right PDF Markup Tool
Foxit Reader
Adobe Acrobat
PDFelement Pro
Windows --- --- pdf editor pdf editor pdf editor pdf editor
Mac OS X pdf editor pdf editor --- --- pdf editor pdf editor
Add Comments and Notes pdf editor pdf editor pdf editor pdf editor pdf editor pdf editor
Create PDF from Webpages, images, text files --- --- --- --- --- pdf editor
Insert, delete, rotate or crop PDF pages --- --- --- pdf editor --- pdf editor
Convert PDF to Word format --- --- --- --- --- pdf editor
Combine, split or compress PDF --- --- --- --- --- pdf editor

Ivan Cook

chief Editor

> Edit PDF > How to Markup a PDF Document on Mac and Windows