At present, we live in a world where information is readily available, especially in professional life. Our cloud-based environment provides us software, platforms, and infrastructures, so as not to worry about updates or backups. Not leveraging cloud-computing when it comes to document management is a mistake. Premise-based solutions for document management do not allow for easy access, retrieval or sharing of information. Cloud document management software, on the other hand, does. Cloud DMSs alters SMEs and large corporations in a substantial way. Once you understand that tuning to the cloud is the right course of action, you can start looking into the best cloud-based document management solutions. If you want a PDF document management software, you can try to use PDFelement Pro.
The 5 Best Cloud Document Management Software
1. Templafy
Templafy is a cloud document management solution that integrates with office suites used every day for business operations, enabling electronic document management. The cloud-based solution eliminates the need for complex onsite architectures. Since the documents are digital, they can be processed more effectively. It is the preferred solution when it comes to automating the workflow process, delivering real-time information that can be accessed from any location with an Internet connection. Business organizations use Templafy because it:
- Is easy to use
- Ensures centralized document administration
- Saves time
- Enables to implement new templates & updates
Templafy is a leading cloud document management software and for good reason. This web-based resource is designed to ensure that all files are aligned with the organization’s professional image.
Price: Those who are interested in finding out how much the DMS costs will have to get in touch with the vendor as the cost depends on the number of users, features and add-ins.
2. Zoho Docs
Zoho Docs is yet another cloud-based DMS that makes it simple to store, share and manage business files on the cloud. Zoho Docs is available through a web browser and minimal IT input is necessary. It largely resembles Google Drive in the sense that the folders are displayed on the left side of the screen.
Zoho Docs can be used on its own or integrated with other brand products.
The document management software program offers users the following benefits:
- 5 GB of cloud storage
- Sync from Windows, Mac, Ubuntu Linux
- Create and share documents (meeting minutes, HR policies, etc.)
- Analyze month and sales figures
- Classify documents by type, project, team, and author.
Price:
- Free for teams of up to 25 users (5GB, user management, file/folder sharing, desktop sync, document version history)
- €5 per user/month (100GB, task management, share file-folder with password protection)
- €8 per user/month (1TB, admin control, email, active directory)
3. Dokmee
When it comes to cloud document management systems, the name Dokmee immediately comes to mind. Dokmee is offered by Office Gemini and it is one of the least expensive DMSs out there, being suitable for companies that are on a budget. Besides the fact that it is cloud-based, Dokmee supports multiple languages. The software program is appreciated to a great extent by international companies. The reason why Dokmee is highly acknowledged is that it empowers users to:
- Drag & drop documents
- Import & export files
- Enhance collaboration
- Connect with PC, Mac, smartphone, and tablet
- Manage file access
Price:
- Free (2GB, single user, email support, mobile app)
- $/£/€ 29 per month (10GB, first user included, email support, free mobile app)
- $/£/€ 39 per month (25GB, first user included, email support, free mobile app)
- $/£/€ 59 per month (50GB, first user included, email support, free mobile app)
4. MasterControl
MasterControl is a document management software system that allows companies to eliminate paper-based quality processes. Thanks to MaterControl, organizations are able to meet the requirements of the FDA as well as ISO quality standards. As one can imagine, the cloud-based document management software is sued by leading regulatory bodies around the globe. These are the most important features of MasterControl:
- Accessibility & flexibility via MasterControl cloud
- Document collaboration
- Automatic routing
- Encryption of sensitive data
MasterControl works as a single solution, bringing together all processes like CAPA, document management, training and in general quality management system processes. The web-based application can be used by larger enterprises, mid-sized businesses, and small companies. Businesses that will benefit more from the cloud document management solution are life-science businesses.
Price:
- Basic - $109 per user/month (documents PDF publishing)
- Advanced – $169 per user/month (documents, PDF publishing, CAPA)
- All access – $199 per user/month (documents, PDF publishing, CAPA, training, audit, risk, BOM, more)
5. LogicalDOC
LogicalDOC is the last cloud document management software but it is certainly not the least advanced. LogicalDOC can be used on Windows PCs, yet it works best on Mac computers. What Mac users will appreciate is the fact that the cloud based solution is easy to use and that it supports the needs of small businesses. Even though it does not have the features of highly-priced software, it does have ones worth mentioning like:
- Multilingual interface
- Version control
- Folder saving
- Bookmarking
- OCR, Integrated text and HTML editor
Price: Available on a by quote basis.
PDFelement Pro - The Best Alternative for Cloud Document Management System
Each one of the cloud document management solutions enumerated improves employee productivity, customer service, and internal communication. There is however an alternative that is most commonly neglected: PDFelement Pro. PDFelement Pro is, as the name suggests, a professional PDF editor for Windows and Mac that enables users to create, edit, convert, and share PDF files.
Other features that businesses will want to know about are:
- Easily markup PDF with multiple markup tools.
- Convert PDF to Word, PPT, Image and other file formats easily.
- Edit PDF texts, add images to PDF and rotate PDF pages with ease.
- Create a fillable PDF and create PDF from other file formats.
- Copy and paste data from PDF to another PDF or Excel easily.
- Advanced OCR feature allows you to edit and convert scanned PDF in a few steps.
Ivan Cook
chief Editor