Tips on How to Print a PDF Document


• Filed to: PDF Tips

PDF can well protect your document integrity that allows you to have original file layout when being printed or transferred. Sometimes you might meet this or that problem when you need to print PDF. Before you process the PDF printing, just follow the below tips and tricks on how to print a PDF document with PDFelement (or PDFelement for Mac).

Part 1: How to Print a PDF Document on Mac and Windows

PDFelement is great software for you to print a PDF document. It is suitable for both Windows and Mac, this article provides you a detailed tutorial for Mac users. If you are a Windows user, the steps are similar.

1. Why Choose PDFelement

This program enables you to do any changes to your PDF file. You can add, delete texts, images, links, watermark, and more in your PDF. You also can insert, rotate pages, or extract any unwanted pages from PDF. If you need to sign the PDF file, this application enables you to quickly sign the PDF document.

  • Print PDF on Mac with original layout and formatting with ease.
  • Edit, add or delete PDF texts, images, links and more.
  • Create PDF from other formats and create PDF forms easily.
  • Combine or split PDFs. Support batch print PDF files.
  • Annotate or mark up PDF and print PDF with comments.
  • Convert PDF to Word preserving the layout.
  • Easily fill out PDF forms and print the form correctly.

2. Steps on How to Print a PDF Document with Comments

Some PDF applications allow you to leave comments or sticky notes on PDF documents. When you save the comments and send the document to others, the receiver can also view the created comments. But if it comes to print the PDF document with comments, you will find that the comments do not appear. So is there any way to print PDF with comments? Whether you want to leave comments on PDF or print PDF with comments, PDFelement can be a great helper. This program comes with multiple annotations and mark-up tools, allowing you to leave comments, text boxes, or sticky notes to PDF. You can also add arrow, line, rectangle, polygon, oval, cloud, and free-hand drawings to your PDF files. What's more, the comments you left on your PDF file can be printed with the context of your PDF file. You can follow the below guides to print comments in PDF.

Step 1: Open PDF with PDFelement Printer. After downloading the program, you can install it with the simple built-in setup instruction. Then launch the program. In the main interface, click the Open File button to open your PDF file with the program.

open pdf file

Step 2: Add Comments to PDF. In the "Comment" tab, select the text box or sticky note, and then click anywhere on PDF to locate the note box. Then you can type the information you want.

add sticky note to pdf

You also can annotate PDF with drawing lines. Go to the "Comment" tap, click on the "Shapes" button and click the Arrow icon. Then you can also select any drawings to add to your PDF file as your needs.

add shapes to pdf

This PDF editor also allows you to insert texts to any part to make note on the PDF file. To do so, you can click the "Edit" tab > "Add Text", and then double click anywhere to add the texts to PDF.

add text to pdf

Step 3: Start to Print PDF with Comments. After you confirm the changes, you can go to the "File" menu and click on "Print" button. Then a pop-up window will appear for print settings. Now set the page range and paper size and choose your desired printer to start print the PDF with comments.

print pdf with comments

3. Useful tip - How to Batch Print PDF Documents

After checking the tutorial on how to print a PDF document, it's the time to know how to batch print PDF files, you just can combine the PDF files into one big file and then print them at one time. Here PDFelement can help you to combine multiple PDF documents and enable the print option for the combined PDF. Only a few clicks are needed to print multiple PDF files.

  • Step 1: Launch this PDF editor program.
  • Step 2: In the main interface, click the Combine button.
  • Step 3: In the pop-up window, add the PDF files you want to print. And combine them into one file.
  • Step 4: Then go to the File menu and click Print option to start printing multiple PDF files.
batch print pdf files

Part 2: Troubleshooting on Can't Print a PDF Docuemnt

1. Can open PDF file, but cannot print PDF

When you open a PDF file, you will find that the Save or Print option is unavailable. For this case, the PDF file may be protected by password.

2. When printing PDF, get error message of “the document could not be printed”

You can try to go to the control panel and uninstall the program. Then reinstall or change to another PDF program and the problem can be fixed automatically.

3. Can't print PDF or can only print partially

If so, you can try to print PDF as an image. To do so, you can go to the File menu and click Print. Then in the pop-up window click Advanced and check the option of Print as Image. And then close the Advanced window and click OK to print the PDF file.

4. Printer can read PDF but won't print PDF

For this case, you can check whether the problem occur on other file type. Or restart your computer and then print again. Or you can turn off the printer for some time to flush its memory. And then turn on again to print PDF file.


To sum up, this article provides you a clear tutorial on how to print a PDF document with a highly prasied software, PDFelement (or PDFelement for Mac). Besides, it help you solve some problems that you may facing when you deal with print PDF documents.


Ivan Cook

chief Editor

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