3 Ways on How to Add Notes to PDF on Mac


• Filed to: Mac Tutorials

When reading PDF files, we sometimes need to add notes to the files for ourselves or the reader. As we know, it is not easy to edit PDF files, let alone adding notes to PDF. Don't be upset. In this article, we will share the easiest way on how to add notes to a PDF file on Mac (macOS 10.15 Catalina included), using PDFelement Pro.

Part 1. The Best Tool to Add Notes to PDF

PDFelement Pro - Adding Notes to PDF Easily

macOS provides a built-in function for standard annotations. However, it cannot provide everything that is above basic. This can be a huge inconvenience to many Mac users. With an effective program like PDFelement Pro , you can annotate and mark PDF pages easily.

Why Choose This PDFelement Pro:

  • It comes with sticky notes, drawing tools, text boxes, mark-up tools, and so much more.
  • Add notes to a PDF on Mac with this software and your text analyses will be more productive.
  • You can access and even customize any of these note-taking tools from a dropdown menu on the Tools option.
  • It provides you many PDF editing tools to edit, convert, create, secure, OCR and share PDF files.
  • You can batch process multiple PDF files and do data extraction from PDF files.

Step 1. Import Your PDF to the Program

The first thing you need to do is to launch the PDFelement Pro after successful installation. Then click the "Open File" button to add the target PDF to the program. When the file is fully loaded, you can then proceed with note-taking.

launch pdf editor

Step 2. Add Notes in PDF

Sticky Notes and Text Boxes - Adding notes to PDF on Mac can be more fun with Sticky notes and Tex boxes. You can put boxes and notes on any page you desire by dragging them across pages. You can even change their colors but red is the default color for text boxes and yellow for sticky notes.

add sticky note

Drawing Lines - You can add imprints on your selected pages and you can also draw lines on them.

drawing lines

Add links - You can open the "Edit" menu and click on the "Links" button. And then, you can add links or URLs on PDF pages.

add links

Free Hand Drawing - Another way of adding notes to PDF Mac is by freehand drawing. If you find it better to see your handwriting in your notes, then using this tool is ideal. Click the "Pencil" button on the toolbar under the "Comment" tab to activate this feature. You can always erase it with the eraser tool if you ever make mistakes.

add free hand shapes

Markups - this is ideal for highlighting some parts of the page. Just click on the "Highlight" button. Highlighter colors can also be changed to different color options. The tool under the "Comment" tab can also allow you to underline or cross out desired sentences. Document mark-ups are essential for marking content.

highlight pdf

These are some of the simple ways on how to add notes to PDF on Mac using PDFelement Pro for Mac. If you want to discover other note-taking and documenting features, you can try it with the software. Note-taking and adding comments and annotations can be more interesting with a program that is easy to manipulate and control.

Part 2. How to Add Notes to PDF with Mac's Preview

The process is too simple and therefore it requires no additional installation as the Mac viewer has it all. The steps to be followed are explained as under.

  • Step 1. Open the markup toolbar: Once the document is opened in Mac preview, click the "Mark up" Toolbar option. The toolbox icon on the top is the one to be clicked.
  • Step 2. Click on the Note icon: Click the note icon once the toolbar appears. The note always appears in the center of the document. The best part is that it can be made as long as required. The space of the note adjusts to fit in all the text. Once the typing has been done, click anywhere on the document outside the note area to finish the addition.
  • Step 3. Edit the notes: Notes can also be edited easily. There are two main ways of doing it. The note can be double-clicked to edit the content. The second way is to enable highlights and notes in the view menu. It is located in the top left corner of the document. This will create an audit trail on the same side. This can be used to track the changes made to notes:
annotate pdf with preview

Part 3. How to Add Notes to PDF with Adobe Acrobat for Mac

Adobe Acrobat Reader also comes for Mac which is a very handy tool. It can also be regarded as one of the easiest methods to add notes to PDF files. Another great part of the program is its interface which is user-friendly. It is a two-step process and requires no additional steps to be followed.

Step 1. Click on the Sticky Note Icon
Once the Acrobat Reader has been downloaded and installed the file is to be imported to it. The sticky note icon on the top is then to be pressed.

Step 2. Click on the Note icon
The notes area will appear on the document, which can be used to add notes. Once it has been done, click anywhere outside the note area to complete the process. The post button can also be pressed as an alternative.

annotate pdf in adobe

Part 4. Choose the Best PDF Markup Tool

Choose the Best

PDF annotator for you

Number of functions

Text analysis


PDF editing tools

Batch processing

PDFelement Pro
Mac Previewer
Very Few
Adobe Acrobat Reader

Ivan Cook

chief Editor

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