10 Ways to Convert Excel to PDF for Free


• Filed to: Create PDF

How to convert Excel to PDF?

You might want your Excel spreadsheet with important data presented in a secure and neater form. If so, you can convert Excel to PDF with PDFelement. Doing this will show an electronic view to the users and make the document in the format as it will appear on paper. Converting Excel to PDF also helps you maintain the format and font of the document when you send it through email or put it on a website. Here are the top 10 ways to help Excel convert to PDF for free. It is also available to convert XLS to PDF, convert XLSX to PDF, and convert CSV to PDF.

Way 1: The Easiest Way to Convert Excel to PDF on Mac (Editor Pick!)

For Mac users, you can use PDFelement Pro. This PDF editor allows you to edit PDF with multiple PDF editing tools and enables you to convert, create, secure, and share PDF files easily. It is also available for you to edit your PDF on Windows.

1. PDFelement - The Best Way to Convert Excel to PDF

PDFelement is a professional PDF tool. With its help, you can easily create PDFs from Excel, Word, and other file formats. You can also use the built-in advanced OCR tool to edit and convert scanned PDF files with ease.

Key features:

  • Create PDF from Word, HTML, Images, PDF, and other formats.
  • Edit PDF texts, images and pages with powerful tools.
  • Markup and annotate PDF with diversified markup tools.
  • Convert PDF to Word, PPT, Excel, EPUB, Images and more.
  • Protect PDF with password, watermark and signature.

2. Steps for Converting Excel to PDF on Mac

Step 1. Run PDF Creator for Mac

After you download the PDF tool on your PC, double-click the program file to launch the installation wizard. And follow up the instruction to set up the program. Then run the program on your computer and go to the main interface.

launch the pdf editor 6 professional

Step 2. Save Excel Spreadsheet as a PDF Document

In the main interface, click on "Create PDF." Then you will open the file browser. Select the Excel file you want and import it to the program. The file will be loaded to this PDF tool. Now go to the "File" menu and select "Save as," and then specify a destination to save the output file. Lastly, click "Save," and your Excel file will be converted to PDF immediately.

convert excel to word

Combine multiple files into PDF: This smart application supports batch conversion. If you want to convert multiple Excel files to PDF, you can click "Combine PDF" in the main interface and import multiple Excel files to the pop-up window. And then, click "Combine" to convert the files into a PDF document.

combine pdf

Way 2: Convert Excel to PDF in Word 2007

To convert Excel to PDF in Microsoft Office 2007, do the following:

  • Step 1. Launch the Microsoft Excel application and open the Excel spreadsheet. Then select the "Office" button situated on the left-hand corner.
  • Step 2. Navigate to the "Save As" option on the menu.
  • Step 3. Now select "PDF" from the "Save As" file type list.
  • Step 4. Next, type a name for the document and select "Publish."
excel to pdf in word2007

Way 3: Convert Excel to PDF in Word 2010-2013

In order to convert Excel files to Microsoft Office 2010-2013, follow these steps:

  • Step 1. Launch the Microsoft Office Excel application and go to the "File" option in the top-left corner.
  • Step 2. From the drop-down menu, select the "Save As" option.
  • Step 3. Therefrom the list of file types, click on the "PDF or XPS" file.
  • Step 4. Click on "Save" in the dialog box.
convert excel to pdf in word 2010-2013

Way 4: Convert Excel to PDF Using Excel for Mac

When converting Excel to PDF using Excel for Mac, take this simple guide:

Step 1. Print Excel to PDF

Launch your Excel for Mac application, and navigate to the "File" menu. In the drop-down list, click on "Print."

Convert Excel to PDF Using Excel for Mac

Step 2. Confirm Your Output Settings

In the appearing dialogue box, select your settings. Then go to the "PDF" button at the bottom of the dialog box, and select "Save as PDF." Choose a file name and location, and finally click on the "Save" button.

Convert Excel to PDF Using Excel for Mac

Way 5: Convert Excel to PDF Using Adobe Reader

To convert an Excel file to PDF employing Adobe Reader, do the following:

Step 1. Choose Adobe Printer as Default Printer

To begin with, have Adobe Reader downloaded and installed on your system. Make sure to include the Adobe Printer. When you copy the Excel document that you want to convert, the Adobe PDF printer might alter the document’s formatting.

Select the "Start" button on your computer screen. Here navigate to "Settings" and then to "Printers." Then right-click on the Adobe PDF printer icon. And choose "Set As Default Printer" from the menu.

Convert Excel to PDF Using Adobe Reader

Step 2. Confirm Adobe PDF Printer Settings

Next, right-click on the "General" tab given below the settings of Adobe PDF printer. Expand the menu of PostScript options. Here navigate from the "TrueType Font Download Option" to choose the "Native TrueType" option.

Convert Excel to PDF Using Adobe Reader

Step 3. Confirm Page Setup

Now open the Excel document. There select the "Tools" and "Options." The print, section deselect the setting for the reverse print order. Now go to the "File" menu and to the "Page Setup" from there. Select the 1200 DPI on the "Page" section and ‘Save’ the chosen parameter.

Convert Excel to PDF Using Adobe Reader

Step 4. Start Excel to PDF Conversion

Finally, navigate to the "File" menu and click the "Print" option under it. The file will be automatically saved in the folder where the original Excel spreadsheet is.

Convert Excel to PDF Using Adobe Reader

Way 6: Convert Excel to PDF Online

To convert Excel to PDF Online, go by the given instructions:

  • Step 1. Google to find an "Excel to PDF converter online." Here we are using freepdfconvert.com.
  • Step 2. Click on the "Select files" button and browse to upload the Excel document for conversion.
  • Step 3. Then enter your email address in the box below. Here the converted file will be sent to you.
  • Step 4. Finally, press the "Convert" button and wait for the conversion to be processed. After that, you can get the converted file in your mailbox.
Convert Excel to PDF Using Preview

Way 7: Convert Excel to PDF Using Preview

To convert an Excel file to the PDF format with the help of Preview, follow these directives:

  • Step 1. Launch the document you aim to convert on Preview.
  • Step 2. Now go to the "File" tab and from its menu, navigate to the "Print" option.
  • Step 3. When the Print box is displayed, select the "Save as PDF" option.
  • Step 4. Specify a name and location for your file in the consequent box.
  • Step 5. Provide the required information in the spaces for Author, Title, Subject and Keywords.
  • Step 6. If you require, you can protect your document with passwords by selecting the Security Options. Finally, select "Save."
Convert Excel to PDF Using Preview

Way 8: Convert Excel to PDF with Add-in

Microsoft Office 2007 Add-in allows you to save Excel to PDF directly. Below are the detailed steps:

  • Step 1. Download the 2007 Microsoft Office Add-in. And you will get a SaveAsPDFandXPS.exe program file.
  • Step 2. Double-click on the program file to set up the program on your computer.
  • Step 3. And then open the Excel document that you want to save to PDF.
  • Step 4. From the Office or File menu, select Save or Publish to PDF.
Convert Excel to PDF with add-in

Tip: XLSX vs XSL vs CSV


An XLS file is the primary binary file type that constitutes an MS Excel workbook. They hold the data of a worksheet consisting of charts and images and can only be opened with the Excel application.


A file that is attached with the file extension of XLSX is an updated version of the older XLS file and it can be opened as an Open XML Format Spreadsheet file on Excel Microsoft Office.


A CSV file stands for Comma Separated Values and it is a plain text document that can be opened with a text editor and read.

Differences between XLS, XLSX and CSV files:

  • While the XLS file was the default format for the 2003 edition of Microsoft Excel, XLSX became the updated format for the newer versions of Microsoft Excel from 2007 onwards. CSV files contain their text information as a chain of values divided by commas in rows of lines.
  • XLS files can be read by all the versions of Microsoft Excel, whereas XLSX files can be read-only by the 2007 version of Microsoft Excel or later versions. CSV files can be opened by a broad array of applications and are supported by any OS that has CSV adaptability.
  • XLS files are constituted in the proprietary binary format, whereas XLSX files are of an Office Open XML type.
  • CSV files can be employed only to contain data; no formatting of text can be done. But XLS and XLSX files contain data in the binary format, which leaves space for Excel attributes like charts and formatting.
  • XLS and XLSX files cannot be opened in any other text editor, although CSV files can.

Ivan Cook

chief Editor

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